AI Policy BuilderFor small and medium-sized contractors · OGCA
≈ 4 min to a draft
OGCA AI Governance Toolkit

Your AI policy draft in under 5 minutes

Answer four short sets of questions about your firm. Get a practical AI usage policy built on the OGCA guide AI in Construction, ready for your review.

  • 1Tap your answers
  • 2Watch the policy build
  • 3Review, sign off, deploy
Why it matters

Free for OGCA members. Nothing you enter leaves your browser.

Why have a policy

Your team is probably using AI already. A policy makes it safe and useful.

Project managers tidy minutes with chatbots, estimators summarize addenda and superintendents dictate daily reports. Without rules, confidential pricing ends up in free tools and nobody knows who checked the output. A short policy fixes that.

Protects confidential data

Clear green / amber / red rules keep sub pricing, client finances and personal information out of the wrong tools.

Makes accountability clear

One named AI Governance Lead, and one rule everyone remembers: AI may assist, humans remain accountable.

Speeds up paperwork safely

Approved tools and a simple review loop let staff save time on minutes, RFIs and reports without cutting corners.

Keeps you aligned with the law

Covers privacy, contract confidentiality and Ontario’s 2026 rule on disclosing AI in job postings.

Builds owner and client trust

Public and institutional owners increasingly ask how you handle data and AI. A signed policy is a ready answer.

Blocks AI-enabled fraud

Call-back and two-person rules stop deepfake requests to change banking details before a progress payment.

What good looks like

Practical AI use under the right rules

Six everyday examples from the OGCA guide. The colour shows which data rule applies.

Meeting minutesAMBER
AI doesTurns rough site notes into minutes with actions, owners and dates.
RuleApproved business tool, company account.
HumanPM confirms every owner and date before issue.
Addenda summaryAMBER
AI doesLists what changed between addenda by spec section and drawing.
RuleAsk it to cite pages and say “not found” instead of guessing.
HumanEstimator checks every reference. AI never sets the price.
RFI draftingAMBER
AI doesStructures the question with drawing and spec references.
RuleReview, verify, adjust, approve before sending.
HumanPM verifies dimensions. Invented references get caught here.
Toolbox talkGREEN
AI doesDrafts a 5-minute talk on today’s hazard, in plain language.
RuleMarked DRAFT until reviewed.
HumanA competent person approves all safety content.
Sub quote comparisonRED
AI doesHighlights differences in inclusions and exclusions.
RuleOnly in a system approved for confidential data. Never a free chatbot.
HumanEstimator makes the call on scope and value.
HiringRED
AI doesHelps write the job posting, not the decision.
RuleOntario employers with 25+ staff disclose AI screening in postings.
HumanA person makes every hiring decision.
About 4 minutes · 4 steps · you can edit everything after
Please note. This tool produces a general starting draft for discussion. It is not legal, employment, privacy or insurance advice. The Ontario General Contractors Association (OGCA) accepts no liability for the content of any policy draft or for decisions made using it. Have the draft reviewed by qualified legal counsel and approved by your leadership before you adopt it.